Senior Legal Secretary – Paralegal Hybrid - Houston

Job Summary:

The Senior Legal Secretary - Paralegal Hybrid role will provide administrative support services for a group of Litigation attorneys practicing in bankruptcy and oil & gas. This position may also be asked to handle additional office administration duties as needed.  Please note, while the role itself a hybrid secretary and paralegal position, the candidate will be required to be in office 5 days a week.

Key Responsibilities:

• Schedule and coordinate depositions, court reporters, videographers, hearings and attorney meetings.
• Input information into time and billing software, customer relationship management, and document management systems
• Draft, type, format and revise many different types of legal, agency, and business documents including correspondence, pleadings and discovery materials.
• Calendar and monitor deadlines from incoming mail, pleadings, and hearings.
• E-file documents in state and federal courts and coordinate service on opposing parties.
• Maintain and organize electronic and physical case files, binders, etc.
• Assist with substantive case management including monitoring litigation deadlines, coordinating discovery responses and maintaining case status reports. 
• Assist with trial preparation such as preparing exhibits, deposition summaries, and trial binders.
• Proactively manage and maintain attorney calendars, schedule appointments, receive and make phone calls, open and sort mail, coordinate travel arrangements, and perform other administrative duties.
• Maintain confidentiality and comply with privacy rules by safeguarding sensitive legal and client information.
• Communicate professionally with clients, courts, opposing counsel, vendors and colleagues. 
• Additional duties may be assigned as needed.

Requirements:

• Bachelor’s degree or 5+ years litigation experience or training from a business/vocational school or other legal education. A combination of education and experience may be considered.
• Proficient with local, state, and federal filing rules, elementary legal procedures, and legal and business terminology.
• Familiarity with appellate briefing, TOA, TOC, Styles.
• Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Familiar with any enterprise time and billing system, preferably Emburse and iTimeKeep.
• Familiar with any customer relationship management system.
• Familiar with any document management system, preferably iManage.
• Proficient with transcription equipment and able to transcribe.
• Detail oriented and able to prioritize, multi-task, and work well under pressure.
• Professional, polite, and positive client-centric attitude.

How to Apply:

Interested applicants should send a cover letter and resume with the subject line "Application for Senior Legal Secretary - Paralegal Hybrid- Houston" to hr@mcginnislaw.com. McGinnis Lochridge is an equal employment opportunity employer.